Library Assistant (Serials & Collections) position at UAS

The University of Alaska Southeast Egan Library is hiring for a full time Library Technician 2 position to work on their Technical Services team. Job ad below! Please pass along to anyone you think might be interested. Initial review date is August 6th.

Position Summary:

Are you looking to get your foot in the door at an academic library? Want a paraprofessional position with a variety of job duties? This full time (40 hours per week) position is part of the Technical Services team, and is the lead for library serials and collections repair work. Typical serials duties include daily receipt of periodicals; check-in using library software; maintenance of subscription records; and shelving. Ongoing work includes verification of online access to electronic serials; working with the physical collection by ensuring that materials are properly housed in bindings or cases to promote their long-term preservation; and performing book repairs including paper and binding repairs. This position works independently but also collaborates closely with the rest of the library team, assisting at the Circulation Desk, and cross-training with the Interlibrary Loan and Outreach Services assistant. This position is open until filled, with an initial review date of August 6th, 2018.


Electronic Resources Management (20%) Tracks coverage of electronic resources through online tools including the library catalog, OCLC Worldcat, and JournalSearch. Sets up new resources by working with vendors and library tech support to make sure on- and off -campus authentication is working and that access includes all content to which the library is subscribed. Gathers usage data from in-house tools including JournalSearch, the library catalog, in-house serials use statistics, and external vendor reporting modules. Compiles data and reports to Technical Services Librarian as requested. Tracks institutional account information including usernames and passwords for publisher sites. Shares authentication and access information with staff as needed, and maintains security of these assets as appropriate.
Collection Maintenance (25%) Evaluates materials sent to department for repair. Applies knowledge of different repair techniques to select most appropriate method for the item in hand. Using specialized knowledge and tools, conducts paper and binding repairs. Serves as the library point person on book repair, answering questions from other library staff and members of the university community. Reviews labels and records for processed materials, ensuring information is correct for patron and staff use. Performs end processing for all formats including creating and preparing pamphlet binders, comb bindings, cases, and special labels. Maintains awareness of special processing requirements such as use of identifying stamps for depository materials and bookplates for endowment fund purchases. Ensures that requirements are met. Creates lists of withdrawn materials for offering on the Alaska Library Association email list, responds to libraries, and coordinates distribution of materials.
Public and Outreach Services Support (25%) In coordination with Circulation Supervisor, assists with projects at Circulation (reserves, weeding, checkout equipment ) and occasional staffing of the desk during lunch breaks or around unexpected scheduling challenges. Works closely with the Interlibrary Loan and Outreach Services assistant, covering absences, coordinating on work with serials, electronic resources, interlibrary loan, and the institutional repository, cross-training as needed.
Serials (25%) Process incoming serials and periodicals (newspapers, magazines, journals, books on standing order), checking-in items using Sirsi Workflows software, and labeling and shelving items as appropriate. Tracks retention policies; withdraws and discards materials according to retention schedule and local procedures. Uses the Sirsi Workflows Serials Control module to track issues received and expected. Uses prediction patterns in the module to generate list of expected issues. Maintains historical notes about library subscription activity in the module. Working with Acquisitions and Catalog assistant, creates summary holdings records in the library catalog and OCLC WorldCat using MARC holdings format, following national standards and data entry conventions required by OCLC. Ensures all information is accurately displayed for patrons using the library catalog. Communicates with vendors (subscription agents, journal and microfilm publishers, book vendors, bindery, shipping agents, etc.), making inquiries, placing orders, and filing claims. Respond to patron and staff queries about serials. Participates in team meetings and work within Technical Services department. Maintains knowledge of functions in the Technical Services department and cross-trains in other areas as necessary. Participates in discussions regarding integrated library system (ILS) capabilities and current procedures both within Egan Library and in relation to Alaska Library Consortium, especially as relating to serials and electronic resources.
Mail & Bindery (5%) Receives and routes incoming library mail (periodicals, standing orders, interlibrary loans, catalogs, etc.) Prepares all outgoing shipments of materials from the TS department, including sending withdrawn materials to other libraries and Friends of the Juneau Public Libraries bookstore. Plans, schedules, and processes items to be sent to the bindery and shelves the volumes when they are returned (twice a year). Prepares all paperwork for bindery including work slips, USPS insurance documentation, and list of titles sent for posting at Reference Desk. Prepares boxes for shipment.

Education & Experience

    • High School diploma or GED, required.
    • One to two years post-secondary education including coursework in Archives or Library practice and theory, OR an equivalent combination of training and experience in a library, museum, business or comparable environment.
    • Without previous experience with library systems expect 3-6 months on-job training to be functioning efficiently; less than that if comes with book repair and/or ILS experience and is familiar with bibliographic records, call numbers, etc.


    • Ability to pay close attention to details and to read, interpret, and accurately enter precise data involving numbers, characters, dates, barcodes, etc.
    • Ability to copy and transcribe written information accurately.
    • Knowledge of databases, spreadsheets, and data entry.
    • Ability to work with library equipment and tools to perform book repairs and basic bindery.
    • Ability to physically process collections including shelving.
    • Ability to work independently; ability to work as part of a team.
    • Ability to write clearly and document procedures.
    • Ability to follow written and oral instructions.
    • Experience working with computers and software applications in a work/office environment.
    • Physically able to lift or move moderately heavy boxes of books and move book trucks at least 3/4 full of books, magazines, etc., with or without reasonable accommodations.

This is a full-time, Grade 75, 12-month position complete with a competitive salary and UA employee benefits package. This is an open until filled recruitment with the initial application review taking place on August 6th, 2018.

A complete application will include a resume, cover letter, and contact information for three professional references. Contact, or phone (907) 796-6263 for technical support, additional questions, or to request ADA accommodation when completing your application.

As a public, regional, comprehensive university, UAS is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.  All interested persons should apply online. For further assistance with the application process contact Human Resources at 907-796-6263.

AkLA-A Meeting, April 2nd, 6:30pm

Hi FLIP members,

We’d like to invite everyone to attend the next Alaska Library Association – Anchorage Chapter (AKLA-A) meeting on Monday, April 2nd, at 6:30 pm. We’ll be discussing the recent AkLA conference that took place in Anchorage, and we’ll hear from AkLA-A’s conference attendance award winner, Sam Dinges (go, Sam!), about his conference experience.

If you are new to FLIP or to AkLA, please join us to learn more and enjoy an evening of conversation and fun. RSVP appreciated (but not required) to help us estimate our party size:


Where and when: Table 6 (3210 Denali St, Anchorage, AK 99503) on Monday, April 2, at 6:30 PM.

Alaska State Library accepting applications for summer internships

The Alaska State Library is accepting applications for three summer internships in public libraries. Interns will receive travel reimbursement, a $4,000 stipend and free housing during the eight-week internship.

The grant-funded Alaska State Library Internship Project will bring three interns who have recently or are near completion of their Master’s degree in Library or Information Science to work in Alaska public libraries for two months in the summer of 2018. The goals of the project are to provide assistance to public libraries in Alaska who lack staff expertise to sustain long-term projects that would benefit their libraries and communities, provide internship and professional development opportunities to MLIS students and increase the number of MLIS students applying for jobs in Alaska. Application period will close February 15, 2018.

To learn more about the Alaska State Library Internship Project and apply visit

Joint AkLA-A/FLIP Meeting

Please join us for a joint AkLA-A/FLIP meeting at Moose’s Tooth on Tuesday, November 14th, at 7 pm.

At this month’s meeting, we’ll be giving updates on planning for the 2018 AkLA conference, discussing the possibility of offering an AkLA-A conference scholarship, and eating some good pizza.

MLS (or potential MLS) students are encouraged to attend this informal networking get-together. Feel free to invite anyone who might be interested in the field of library and information science.

American Library Association Annual Conference Funding

Are you interested in attending the 2018 American Library Association’s Annual Conference in New Orleans, LA? Apply for the New Members Round Table Shirley Olofson Memorial Award and you may receive a $1000 check to help defray the cost of attendance! The deadline is Wednesday, December 14, 2017.

Applicants must:

1.   Be a member of ALA and NMRT

2.   Be active in the library profession

3.   Show promise for activity in the area of professional development

4.   Have a valid financial need

5.   Have attended no more than five ALA annual conferences

To apply, please visit:


Win a $1500 grant to attend a library conference!

The Wiley Scholarship for Early Career Librarians

Wiley is offering three (3) $1,500 reimbursement grants to attend a library conference of your choice:

ALA Midwinter
ALA Annual

All early career (first five years) academic and research librarians and ML(I)S students in the US and Canada are eligible to apply.

Applicants must complete a brief questionnaire, upload a CV, and submit a short video about what you have learned working in a library that you might not have learned in library school. What advice would you pass on to other early career librarians? Feel free to be creative with your video! Short on time? A video chat-style cell phone video is fine. Camera-shy? Say it with stop-motion animation. Feeling extra creative? Captioned interpretive dance will be accepted, too. The only constraints you have are time and video format– please keep your video under five minutes and MOV, MP4 (MPEG4), AVI, WMV, FLV, 3GP, WebM files are preferred.

Entries will be judged on quality, creativity, and content. Be sure to include the following in your video:

-Your name
-What kind of librarian are you/are you interested in becoming?
-Where do you work?
-What have you learned working in a library that you might not have learned in library school?
-What advice would you pass on to other early career librarians?

Applications are due by Friday, September 30. All winners will be selected by October 7, 2016.

Take a look at our contest rules here

Job Opening at ARLIS: Librarian I/Assistant Cataloger

Alaska Resources Library & Information Services (ARLIS) is seeking a Librarian I/Assistant Cataloger for a special project involving the Exxon Valdez Oil Spill collection at ARLIS. Alaska Department of Fish & Game is the hiring agency. The appointment will be for one year and the job will include all State of Alaska employment benefits excluding retirement. ARLIS is seeking a candidate with a strong interest in special collections and cataloging. Experience with cataloging or technical services is preferred. Please see the posting on Workplace Alaska at:

Please do not delay as the initial closing date is May 19, 2016, at 5:00 pm Alaska Time. If you have questions about the position, please contact Ed Kazzimir at 786-7699.

Ed Kazzimir
Lead Cataloger
Alaska Resources Library and Information Services (ARLIS) Suite 111, Library Building
3211 Providence Dr.
Anchorage, AK 99508

Phone: (907) 786-7699 / FAX: (907) 786-7652

May FLIP Meeting

Members of FLIP and of the Anchorage Chapter of the Alaska Library Association (AkLA-A) are invited to a special tour of the Alaska State Court Law Library on Friday, May 13th from 12noon-1pm. Law Library staff will be providing a tour of the facility and its unique resources for both FLIP and AkLA-A members.

Hope to see you there!

Alaska State Court Law Library
303 K Street
Anchorage, Alaska 99501

*Allow plenty of time to find a parking spot and remember to bring money to feed the meter.

Promote Summer Reading and Work with Teen Volunteers as a VISTA Associate at the Anchorage Public Library

VISTA Summer Associates at Anchorage Public Library

Do you love working with teens and youth?
Would you like to spend your summer working with library staff to engage Anchorage youth in lifelong learning?
Consider becoming one of our Summer Associates!

Through the AmeriCorps Vista program, Anchorage Public Library is hiring four summer associates to promote summer reading and work with teen volunteers:

Duties include:
Recruit, train, and supervise VolunTEENs (volunteers between 12 and 18 years of age)
Develop team building and training opportunities for VolunTEENs to supplement their community service to the library
Promote summer reading celebration to youth from birth to age 18, including signing up kids and distributing prizes
Assist library staff with summer reading celebration programs and other library programs
Assist library staff with special projects

Who is eligible to apply? Interested individuals with a minimum age of 20 and a High School Degree or Equivalent. Must be available to serve from May 23 to July 30, 2016.

Compensation: A living allowance of approximately $1136 every four weeks and a $1,174.60 education award upon completion of the full term of service (or a smaller cash award)

We will have one Summer Associate at the following locations: Z. J. Loussac Library, Muldoon Library, Mountain View Library, and the Chugiak-Eagle River Library.

Review of applications—April 14, 2016.

To apply:
For questions, please call
Elizabeth Nicolai