Getting the NAS

For years we (the archivists) had grappled with what to do with our electronic records. But in 2018 a couple of things happened that made us realize we really needed to make headway. Up until then, our digitized content was saved onto what we called “scribe drives” which were server drives mapped to our computers. In 2017, we digitized nearly 10 ¼-inch audio reels in the Genie Chance papers, which took up a lot of space, however we could still make do.

But in 2018 we received a request to digitize two 16mm film reels from the Dorothy and Grenold Collins papers. When we sent the film to our vendor, we had it digitized both in high (uncompressed 1080p AVI) and low resolution (h.264, mp4). This would allow us to have a master copy of the film, as well as an access copy. The films’ runtimes were 46 minutes and 34 minutes. The AVI files were both nearly 360 GB, which amounted to nearly one terabyte of data to add to our scribe drives, but we couldn’t. We had maxed them out.

CDs from the Anne Nevaldine papers

Around the same time, we also received the Anne Nevaldine papers. The collection had 4 boxes of 35mm slides, and two stacks and one container of CDs. I had a volunteer put the CDs through our segregation machine and scan them for viruses. (We actually had one CD that had a virus on it, which was, I believe, the first time that happened. We gave the disc to the Library’s IT Department, who were able to remove the virus and gives us our files). The student also saved all of the discs onto an external hard drive. In the end, the digital content of the Nevaldine papers was 315 GB.

A couple weeks after the finding aid for the Anne Nevaldine papers went live, a researcher came in to look at the photographs. She knew Anne, and wanted a reproduction of one of Anne’s photos to be used in a local garden club newsletter. This created an issue. All of the digital files were only on an external hard drive, which had not been backed up yet. And they were high resolution Canon Raw (CR2) files. The researcher computer in the Research Room would not open the CR2 files, and we had no way to ensure the integrity of the files and that the researcher would not accidentally delete them.

Around the same time, I (Veronica), knew I wanted to apply for a couple of grants to digitize some of the audio, video, and film in our collections that was currently inaccessible to researchers unless they paid out of their pockets for the digitization. (For more information regarding these grants, please read: Getting the Grants: Atwood Foundation and CLIR RAR) By this time, our vendor had the option of scanning the 16mm films in 2K, which is a better quality than the 1080p, but also would make the file sizes even larger.

Having the Collins films digitized, the Anne Nevaldine acquisition, and the possibility of receiving two grants, we knew we had to do something. We decided we wanted to have a system where we could save and access all of our digital content, as well as having it backed up, and a way to make read-only copies available to researchers in the Research Room. We initially approached the University’s IT Department to see what we could do. We knew we would probably end up having nearly 5 TB of data right off the bat if we factored in our current digital items and the possibility of future ones. Unfortunately, we were quoted a very high cost by the University’s IT Department. So, we approached the Library’s IT Department for suggestions. After some discussion about what would be appropriate for our needs, Brad, the Library’s PC and Network Administrator, presented us with some options.

We ultimately decided on a Synology DiskStation DS1817+, which cost $848, with WD Gold 10TB HDD drives. We settled on 8 drives (to provide growth space), which cost $375 each for a total of $3000. Then we need a system to hook it to. For that we just used a Windows 10 Desktop, which cost $1065. The total cost was $4913, however we also needed a cloud service provider to backup the files. We ultimately decided to go with Backblaze, which costs $5 a TB per month.

The NAS

This whole system is a network-attached storage system, which means it is a file-level computer data storage server connected to a computer network. We took to calling it “the NAS” for short. After pricing everything, we had to go to Dean Rollins and ask for funding, and he agreed.

After our new system was hooked up, we then had to transfer the files to it and develop a new system for arranging and saving the files. Ultimately, we decided on having three separate drives, two of which would be on the NAS (Master and Access), and one a separate network drive (Reference_Access). The Master drive is the only one that is backed-up to the cloud service provider, Backblaze. Once materials are saved onto the Master drive, they will not be accessed. The Master drive is to act as a dark archive. Therefore, we created the Access drive where archivists can retrieve the digital contents for reference and use purposes. Access is essentially a copy of the Master drive. There is also a Reference_Access drive, which is mapped separately to each computer within the Archives, and not on the NAS. Reference_Access is the drive our users will use to access digital content while they are in the Research Room and contains the access copies and low resolution jpgs of photographs that may be high resolution in the Master and Access drives. The Reference_Access drive on the researcher computer in the Research Room is a read-only drive, which means that users cannot make changes to any items within this drive.

Transferring the files to the new system took about three months of in-consecutive work (I had other projects pop-up during this time and saving 350 GB files takes a while), which could not have been completed without the help of Megan, our volunteer at the time. Our former method of saving digital content was not consistent and we would save items under the collection name, which occasionally created multiple folders for the same collection depending on how the person creating the folder named it. So, we decided that all digital materials would be saved within their collections using the collection call number as the main folder name (i.e. HMC-0001). Within each of these, we decided that there would be three main sub-folders reflecting the type of digital records: Born digital (items that were created electronically), digitized for preservation (items digitized for preservation purposes, such as nitrate photographs, A/V materials, or heavily damaged documents and photographs), and digitized for reference (photographs and documents digitized at high resolution for reference requests).

 

Our files are now organized

 

 

Two of the digitized files within the Johnny Ellis papers

The files within the Born_digital folder of the Johnny Ellis papers

 

 

 

 

 

 

 

 

The next step was mapping the Reference_Access drive to the researcher computer in the Research Room, and to make it read-only, but only for that computer. After working with the University’s IT Department, Brad was able to make it work. Since it was mapped last spring, the Reference_Access drive has been used by multiple researchers and it works great! They are able to access digital content of collections as easily as looking through a box on a table. And we could not have done it without Brad and Megan’s help, or Dean Rollins for agreeing to give us the funding for the system. We are grateful for all they did and for having a great mechanism for saving our electronic records, at a relatively low cost.

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Getting the grants: Atwood Foundation and CLIR RAR

In 2017, I (Veronica) decided I wanted to digitize the audio, video, and film within our collections. The idea had been in my head for a while, mainly because we kept receiving requests to digitize the audio reels in the Genie Chance papers that contained radio broadcasts related to the 1964 Earthquake. Unfortunately, due to the cost of digitization, the Archives could not afford to digitize these for our users. If a user wanted the item, they would have to pay for the digitization out of their own pocket, which can be expensive. This is not something we like telling our users. Part of our mission is to make the materials in our collections accessible to our researchers, but obsolete formats can make this hard.

I decided I had enough. I began looking for grants to apply for in order help make our A/V materials more accessible. One possibility I saw was the Council on Library and Information Resources (CLIR) Recordings at Risk (RAR) Program. For RAR, we could ask for as little as $10,000 and as much as $50,000. I knew I could apply for this grant, but the collections really had to be targeted and pertain to a specific subject given the complexity and word limit for the grant application. I set that one in the back of my head.

I remembered that the Atwood Foundation also could potentially support something like this. However, they award grants that serve Anchorage residents and the vicinity. I decided to speak with them about digitizing the A/V materials in our collections relating to Anchorage. During this meeting, I was also told their other focuses are the arts, journalism, history, and the military community. An idea formed, and I decided I could also digitize our A/V materials that related to Anchorage, which would include those 1964 Earthquake audio reels that are of interest to our users.

But applying to the Atwood Foundation would only cover some of our A/V. In 2018, we received an addition to the Walter Johnson papers. Included in this addition were about 30 audio reels, 5 dictabelts, and one film. I began thinking of our users and new collections. In the previous years, we had received a couple collections relating to Alaska public health and have seen an uptick in reference requests relating to this subject. I also figured we had just the right amount of Alaska public health materials to qualify for the CLIR RAR grant.

Dictabelts

Deciding what I was going to apply for and what collections I wanted to include was the easy part. The hard part was figuring out the formats and number of A/V materials within our collections. When we describe collections, we were never very consistent about using the same terms for A/V materials. Film was typically described as film, rarely indicating if it was 8, 16, or 35mm. Video was typically described as video, and was rarely described as one of the many types of video such as U-matic, VHS, Betamax, Betacam, EIAJ, Hi-8, or 2-inch quad to name a few.

 

Video

More video

Video again

That sent me on a task. First, I had to note every collection in our holdings that had materials in an A/V format. And then note where they were within the collection. Luckily, I also had student workers to help in this, however they would occasionally have troubles telling the difference between film and ¼-inch audio reels. And, well, video can be difficult. It’s easy if it says on the case if it’s U-matic or Betamax, but we are not always fortunate. Luckily, the Alaska Moving Image Preservation Association (AMIPA) shares our space and did not seem to mind my seemingly continuous confirmations on format type. (Did you know there are little U-matics and big U-matics? I didn’t.)

I not only had to make a list of the format types, I also had to determine the run time of the items which would help me receive a better estimate from our vendor, Scene Savers. Some were easy. With film, you can base it on the footage, which is sometimes indicated on the reel. If not, you can always use a ruler and a chart. Audio reels are a different story. The run time of an audio reel is dependent on the tape length, the speed at which it was recorded, if it’s monophonic or stereophonic, and if it was recorded in one direction on a single track, or both directions on a double track. Sound confusing? It was. If the creator of the reel did not mark any of this on the back of the box or the actual runtime (which is often), it was almost impossible to estimate. A 600-foot audio reel could run between 1 hour to 15 minutes, depending on all of the variables described above.

I also had to include the descriptions of the items, which would help me to determine what I wanted to have digitized. Although, I had to keep in mind that there is the potential the descriptions written on the items would not always be accurate. And in fact, this was the case for two of the films in the UAA. Athletics moving images collection. They were labeled as being basketball but ended up being footage of volleyball games and practices.

Once a list was made, I then chose the items I wanted to have digitized for the grant and received an estimate from our vendor. The first grant I applied for was the CLIR RAR grant. Writing this grant probably took me nearly four days. For many of the parts in the application, there were word maximums I had to abide by, which was difficult at times given that I was using items from multiple collections with different facets relating to Alaska public health. In a webinar I watched for the CLIR RAR grant, they do recommend choosing items from one collection. For our archives, this would be difficult, since we do not typically have whole collections of A/V materials.

The Atwood Foundation grant, which was a slightly easier application process, probably took me a day to write. Due to funding, however, the grant would have to be spread over three years. Although writing the grant didn’t take too long, determining which collections I would have digitized first took longer. I had to stay under $10,000 a year for digitization, so there ended up being a lot of math involved. I ultimately decided on what our most requested items were, what needed to be digitized due to preservation, and also what I thought would be of interest to our users even though they hadn’t been requested. In the 1990s, the former head of the Archives had several films transferred to VHS and mini-DVs. These films were scanned high resolution for their day; however, they are still on magnetic tape. Since people can view them in the Archives if requested, I decided that these ones would be digitized in the third year of the grant.

I was originally turned down for my first CLIR RAR grant, but I made the necessary changes and resubmitted the grant. It was accepted and was 1 of 20 applications awarded out of 77. My grant to the Atwood Foundation was also successful.

Items to be digitized under CLIR RAR grant.

I sent the materials to our vendor and started with the items under the Atwood Foundation. I was really excited when we received the digitized files of the materials. I plugged in the external hard drive immediately. It was amazing to be able to watch and listen to materials that have been inaccessible for years, and I am happy these are available to our users now as well.

The Atwood Foundation grant has been completed. There are about 70 audio, video, and film available on our YouTube channel, UAA/APU Archives and Special Collections. The rest of the items are available in our Research Room. We also recently received the digitized video that was completed under the CLIR RAR grant and the first materials are online.  Below is a list of the collections in which materials were digitized.

Collections with materials digitized with funding provided by the Atwood Foundation:

Collections with materials digitized with funding provided by the Council on Library and Information Resources Recordings at Risk Program:

 

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New in the Archives, August 2019

Notable news:

Veronica has moved on to a great new job in the Lower 48: Farewell, Veronica, safe travels, and we wish you all the best!

Change of hours: Due to several years of budget cuts at the Consortium Library and the probability of more, the library has a hiring freeze. With Veronica’s departure, this takes us from three archivists to two. Starting in September, our open hours will be reduced to Wednesday-Friday, 10 am – 4 pm or by appointment. Please note: any changes to our schedule will be displayed on our main website.

 

Collections newly available:

HMC-1180: Walter Parker papers; circa 1940-2014. 20 GB addition to the collection. Due to a house fire, some of Mr. Parker’s papers had condition issues (smoke smell, charred elements, water damage) when they came to us. It’s very rare that we digitize for preservation, but in this case the damage to the materials was so severe that the cost of preserving the hard copy was out of our scope. Many Consortium Library student workers as well as the archivists here spent time in digitizing the damaged materials and then evaluating the scans for quality control in order to ensure we were preserving the best copy possible.

HMC-1302: William B. Workman papers; 1963-2005. 2.5 cubic foot addition. Research and writing files from a retired UAA archeology professor.

HMC-1331: Thelma P. Langdon papers; circa 1983-2012. 0.2 cubic feet and 1.53 MB. Personal papers of a nurse.

HMC-1332: J. Ray Langdon papers; circa 1944-2015. 1.0 cubic feet and 2.3 GB. Professional papers of an Alaskan psychiatrist.

HMC-1338: James L. Simpson diary; 1917-1928, bulk 1917-1921. Diary of a man who homesteaded at Chickaloon.

HMC-1339: Alaska Light Opera Theatre records; 1986-1989. 0.46 cubic feet. Programs and set designs of a theater company in Anchorage.

HMC-1340: Epsilon Sigma Alpha. Alpha Iota Chapter records; 1960-2019. 5.0 cubic feet. Records of an Anchorage philanthropic sorority.

Does the above processing list look a little light for our productivity compared to other months? Especially compared to July’s enormous list? There’s a reason for that! On top of all the other things we do, like providing assistance to researchers, working with donors, meetings, and the occasional vacation, we received a large digitization order from researchers needing materials from one of our collections. Our page/time count for that order (so far) is 15,394 pages and over 55 hours of scanning time. Most days we’re really grateful for our overhead scanner, but right now we’re especially thankful for it! (We also used it to digitize most of the damaged documents from the Walt Parker papers mentioned above).

Alaska’s Digital Archives:

44 photographs from Juneau resident slides; undated, 1942-1986. HMC-0740

5 photographs, an identification card, and a document from the Bill Lathan papers; 1973-1977. HMC-1055. Also metadata added to 20 images from the Lathan papers that had been uploaded previously.

17 images from McGlashan and Monsen.

22 videos and 1 film from Atwood family papers, also available on the Archives YouTube channel (Atwood Foundation grant).

Outreach and other:

“Learning is Permanent!” An exhibit on curriculum materials developed for elementary and high school students in the early 1990s is now available for viewing in the Consortium Library Great Room. The documents and memorabilia in the exhibit came from the Dave Rose papers. Mr. Rose was the first executive director of the Alaska Permanent Fund Corporation.

Gwen recorded a podcast with Dr. Emily Moore, an Art History professor at Colorado State University. Dr. Moore did research in the Archives for her recent book, Proud Raven, Panting Wolf: Carving Alaska’s New Deal Totem Parks.

Proud Raven, Panting Wolf

Arlene and Veronica both attended the Society of American Archivists annual meeting. Arlene attended the preconference workshop and meeting days, Veronica attended the conference education sessions.

And last (but perhaps most fun), with Veronica leaving we decided that instead of waiting to do our annual staff portrait for Halloween, we’d do it a little early this year. We took inspiration from the photo in our holdings that gets–by far–the most duplication requests for any single item we hold. We just updated it a little and made it more reflective of our own Alaskan interests.

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Archiving AK episode 18: Emily Moore

In this episode, Gwen interviews Emily Moore, an Art History professor at Colorado State University. Emily did research in the Archives for her recent book, Proud Raven, Panting Wolf: Carving Alaska’s New Deal Totem Parks.

Proud Raven, Panting Wolf

After this episode, Archiving AK will transition to releasing episodes more sporadically, rather than monthly, due to the ongoing budget cuts and being down a person. Thank you all for listening for the past year and a half. Keep following us on our blog and social media for future episodes and updates about what is happening in the Archives.

Check out Emily’s book, Proud Raven, Panting Wolf: Carving Alaska’s New Deal Totem Parks from the Consortium Library, or purchase it from University of Washington Press.

Find the Mildred and Robert Mowrer photograph album and other collections related to tourism in Alaska in our Tourism in Alaska topic guide.

 

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Upcoming changes

Veronica Denison, who has been one of our professional archivists here for six years, will be leaving us at the end of August and moving on to another professional opportunity. Congratulations to Veronica on the great new job but we will miss you very much.

Due to budget cuts, we will not be able to fill her position and will need to reduce our open research hours. Starting in September, we’ll be open from Wednesday to Friday, 10-4 and other times by appointment.

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New in the Archives, July 2019

July was a busy month for us, with a bunch of new special collections, university records, and ephemera being processed and described. We added our first batch of digitized audio and video from Veronica’s Atwood Foundation grant to Alaska’s Digital Archives. If you would like to learn more about our grant projects, we have a blog post and podcast about our project to create multi-institution topic guides, as well as a podcast episode about the two grants Veronica got to digitize audiovisual materials in our holdings. The blog post and podcasts are linked below. Thanks for reading!

Newly described collections

Special collections:

HMC-0029: Alaska State AFL-CIO records; 1943-1989. 0.2 cubic foot addition. Records of a union organization in Alaska.

HMC-0028: Alaska Repertory Theatre records; 1969-1989. 6.25 cubic foot addition. Photographs and set designs of a theatre company in Anchorage, Alaska.

HMC-0221: Lorena Showers papers; 1922-1997. 3.8 cubic feet. Anchorage labor activist and senior citizens advocate. 3 cubic foot addition to original collection, additionally separated out 2 other collections from this collection (HMC-1335, HMC-1336).

HMC-0470: Juneau resident slides; undated, 1942-1986. 0.2 cubic feet. Images of Alaska, primarily in the vicinity of Juneau, including outdoor activities and parades.

Walking on Mendenhall Glacier

Walking on Mendenhall Glacier. Juneau resident photographs, HMC-0740.

HMC-0547: John R. “Jack” Roderick papers: 1900-2016. 0.6 cubic foot addition. Materials relating to Roderick’s book about the oil industry in Alaska, Crude Dreams.

HMC-0643: Unidentified soldier photographs; undated. 0.01 cubic feet. Photos from a soldier stationed on Attu during World War II.

HMC-0737: Unidentified soldier photographs; 1944-1946. 0.01 cubic feet. Photos from a soldier stationed on Attu during World War II.

HMC-1044-AHS: Jellybean radio show fan mail; 1954-1955. 0.02 cubic feet.  Letters to a host of an Alaskan children’s radio show.

Letter to Jellybean.

Letter to Jellybean, from Jellybean radio show letters, HMC-1044-AHS

HMC-1150: Cyrano’s Theatre Company records; 1987-2013. 40.9 GB addition. Records of a community theater in Anchorage. Digital files were removed from unstable and difficult to access storage media, such as zip disks, floppy disks, and CDs and moved to our digital storage system. Additional description was provided for the files.

HMC-1253: Alaska World Affairs Council records; 1965-2017. 14.6 cubic feet and 2.53 MB. Records of an Alaska non-profit organization focused on education to improve the public’s understanding of world affairs and U.S. foreign policy. Most description done by Keith Thompson and Lauren Caraghar, UAA History Department student interns.

HMC-1314-AHS: Thomas and Virginia Milligan papers; 1946-1948. Primarily photographs from Anchorage residents.

HMC-1315-AHS: Charles Parson journal; 1899. 0.1 cubic feet. Diary of a gold rush miner in Alaska.

HMC-1316-AHS: Lena Smith letters; 1964. 0.01 cubic feet. Letters written about the 1964 Alaska earthquake.

HMC-1330: Matthew Meyer photographs; 2019. 535 MB. Photographs taken at peaceful protest rallies in Anchorage.

Save Our State Rally

View from the entrance of the Save Our State Rally, July 2019. From Matthew Meyer photographs, HMC-1330.

HMC-1334-AHS: Rose Kerfoot photographs; 1959-1964. 0.01 cubic feet. Photographs of Anchorage and 1964 earthquake damage.

HMC-1335: Hotel Employees and Restaurant Employees Union. Local 878 records; 1942-1997. 1.0 cubic feet. Records of a local Anchorage labor union.

HMC-1336: Anchorage Senior Citizens Drop-In Center records; 1975-1995. 1.0 cubic feet.  Records related to a weekly Anchorage gathering for senior citizens.

HMC-1337-AHS: Will F. Speers papers; 1943-1944. Letters from a doctor working at Funter Bay internment camp and at St. Paul, Pribilof Islands.

UAA records:

UAA. Chancellor’s Office. Child Care Review Committee records, 1974-1985. UAA-0142 0.4 cubic feet.

UAA. Chancellor’s Office. Executive Council minutes, 1981-1987. UAA-0143. 2.0 cubic feet.

UAA. Chancellor’s Office special event files, 1983-1993. UAA-0144. 2.4 cubic feet.

UAA. Chancellor’s Office. Title IX Review Committee files, 1978-1988. UAA-0145. 2.6 cubic feet.

UAA. Chancellor’s Office. Academic Development Plan Committee records, 1980-1982. UAA-0146. 0.4 cubic feet.

UAA. Chancellor’s Office academic development plans, 1978-1983. UAA-0147. 0.2 cubic feet.

UAA. Chancellor’s Office program and school proposals, 1970-1972, 1983. UAA-0148. 0.2 cubic feet.

UAA. Chancellor’s Office area plans and maps, 1973-1984. UAA-0149. 3.4 cubic feet.

UAA. Chancellor’s Office. Academic Council records, 1967-1977. UAA-0150. 0.6 cubic feet.

Southcentral Regional Center administrators manual, 1974-1975. UAA-0151. 0.1 cubic feet.

Ephemera collections:

EPH-0087: Postcard collection; undated. Addition.

EPH-0175: Alaskan political memorabilia; 1970-2019.

EPH-0427: Alaskan music recordings; 1977, 1991.

EPH-0428: Chugiak-Eagle River Bicentennial Commission pamphlet; 1976.

EPH-0429-AHS: Farthest north roller rink sticker; undated.

Farthest North Roller Rink sticker

Farthest north roller rink sticker, EPH-0429

EPH-0430-AHS: U.S. Commissioner’s office forms; 1901-1908.

EPH-0431-AHS: Simeon Oliver biography; undated.

EPH-0432: Exxon Valdez Operations Team Alaska ’89 patch

EPH-0433-AHS: Alaska Historical Society map collection; undated.

EPH-0434: A birthday tribute to Robert B. Atwood program; 1967.

EPH-0435: National Bank of Alaska News Cache special edition; 1991.

EPH-0436: Alaska Outdoor Council News; 2000.

EPH-0437: Anchorage Lodge No. 1351; 1979.

EPH-0438: Alaska Labor Log newsletters; 1970-1971.

EPH-0439: Local 878 Review newsletter; 1964-1983.

EPH-0440: Views and News, Up to Date with 878 newsletter; 1977, 1979.

EPH-0441: Alaska Labor News; 1956-1961.

EPH-0442: Alaska “Cope” Reporter; 1963-1969.

EPH-0443: Alaska Federationist; 1947-1948, 1953-1954.

EPH-0444: David G. Jackson, Jr. World War II memorabilia; 1941-1945.

EPH-0445: Alaska Historical Society tourist pamphlets; 1984-1997.

EPH-0446: Princess Cruises, Inc. cruise memorabilia; 1985.

EPH-0447: Iditarod Fourth of July celebration prize list; undated.

Alaska’s Digital Archives

8 films and videos from UAA-0079: UAA. Athletics moving images. These include hockey highlights, and volleyball practices and games.

12 audio recordings and videos from HMC-0049: Anchorage Civic Opera Association records. The audio recordings and videos include rehearsals, performances, and advertisements for shows.

5 films from HMC-1058: Donald T. Griffith family films. Films depicting various seasons in Alaska, fishing, hunting, and Anchorage.

29 audio recordings from HMC-0084: Genie Chance papers. Radio broadcasts relating to the 1964 Earthquake.

Blog

Introducing multi-institution topic guides on SLED. This post highlights our recently completed, grant funded project to create a series of guides to finding collections on selected topics held by libraries, archives, and museums across the state.

Podcast

This month we have two episodes of our podcast, Archiving AK:

Archiving AK Episode 17a: Gwen and Grants. In this episode of Archiving AK, Arlene and Gwen have a conversation about a recent grant project Gwen has managed for the Archives. This grant project was about creating a series of guides to popular Alaskan research topics and where primary sources about those topics can be found.

Archiving AK Episode 17b: Veronica and Grants. In this episode of Archiving AK, Arlene and Veronica discuss Veronica’s recent grant projects. Her projects involve digitizing obsolete audiovisual media in our holdings.

The post New in the Archives, July 2019 appeared first on Archives and Special Collections.

Archiving AK episode 17b: Veronica and grants

In this episode of Archiving AK, Arlene and Veronica discuss Veronica’s recent grant projects. Her projects involve digitizing obsolete audiovisual media in our holdings.

Here’s links to some of what is mentioned in the podcast:
Atwood Foundation
CLIR Recordings at Risk program
And Veronica mentioned a lot of collections! Descriptions of those collections can be found on our website by searching the name of the individual or organization. Use the search box in the upper right hand corner of the page.

The post Archiving AK episode 17b: Veronica and grants appeared first on Archives and Special Collections.

Archiving AK episode 17a: Gwen and grants

In this episode of Archiving AK, Arlene and Gwen have a conversation about a recent grant project Gwen has managed for the Archives. This grant project was about creating a series of guides to popular Alaskan research topics and where primary sources about those topics can be found.

Here’s links to some of what is mentioned in the podcast:
Institute of Museum and Library Services
Alaska State Library Interlibrary Cooperation Grants
SLED: State Library Electronic Doorway
SLED guides to primary sources
Alaska State Library, Archives & Museums Friday Bulletin
Gwen’s blog post on our site about the project
Gwen’s blog post on the Northwest Archivists site about the project

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SLED for all Alaskans

SLED, Alaska’s Information Dividend, is a free resource available to all Alaska residents. Paid for by the University of Alaska and the Alaska State Library, SLED (Statewide Library Electronic Doorway) offers access to a plethora of databases and other sources covering many different topics.

Here’s just a sample:
Live Homework Help (tutors available to help students with a variety of subjects)
Learning Express (practice tests, career prep, and info for more than 4,000 schools)
Heritage Quest Online (genealogy resources)
Alaska’s Digital Archives (historical photos and more from AK museums and libraries)
Auto Repair, Hobbies & Crafts, Home Improvement, Small Engine Repair (DIY resources)

 

Terra Non Firma

It was easier to believe in solid ground before it became common knowledge that the Earth is a sphere with tectonic plates rafting over molten rock; unlike the popular myth, not even turtles go all the way down.  It’s been nearly 4 months since the November 30th earthquake, yes, but also 55 years since the 1964 quake.  There are those who have become hypersensitive to every slight jolt and quiver, whose home pages have changed — perhaps permanently — from the innocuous Kitten War to the Alaska aftershocks website, now measuring the anxieties of their lives not in Prufrock’s coffee spoons, but in logarithmic fractions they never paid much attention to before.

And why not?  To my mind, this particular local zeitgeist was best captured by L. Juhnke 54 years ago. The Anchorage Times was the recorder of daily Anchorage history from 1916 to the day its doors closed in 1992 (joined in the late 1940s by the Anchorage Daily News), and one editorial page feature was called Poet’s Corner (or, depending on the day’s typesetter, Poets’ Corner, or just plain Poets Corner).  On March 27th, 1965, exactly one year afterwards, Louise Juhnke’s poem March Jitters was published; it applies just as much to the aftermath of 2018 as to that of 1964.  (A little further research in the Times database revealed L. to be Louise, a frequent poetry contributor.)  For decades, the only way to find that poem would have been by looking at frame after frame of microfilm, or by choosing the right Times clippings notebook from among thousands.  But as of last October — just in time for the November 30th earthquake, if anyone had known to look for it — March Jitters and the rest of the Anchorage Times became fully available online back to 1916 — amazing.  Those thousands of clippings notebooks were replaced by searchable full-page scans of the Times: a local historian’s dream for many decades.

It’s easy to repurpose popular songs as unintended earthquake anthems:  All Shook Up, Whole Lotta Shakin’ Going On, I Feel The Earth Move.  You can also find in the Times that John Hartford, composer of Gentle On My Mind, performed in Midtown at Grand Central Station on May 5th, 1984.  It was a little over 20 years after the ’64 quake when he sang California Earthquake: “Mother Nature’s got gas, her diet’s gone stale / …acid indigestion on the Richter Scale…”  To say the least.  (http://tinyurl.com/y26kqcsj)

Most people between 3 and 4 feet tall in pre-Star Trek 1964 were watching a science fiction puppet show called Fireball XL5 on that Good Friday (the Exxon Valdez spill also occurred on Good Friday and November 30th was also a Friday — what is it with Fridays and major disasters in Alaska?)  Here, we need to switch to the Anchorage Daily News database (which began in 1985) to find that Robert Gottstein hosted a Fireball XL5 party at the 4th Avenue Theater on the 40th anniversary of the ’64 quake in 2004: everyone remembers Colonel Steve Zodiac and his crew.  You can find episodes and the remarkably romantic theme song for its target age group on Youtube.  (http://tinyurl.com/qfhjcqe for a short sample.)

You’ll find plenty of Alaska earthquake books in the QE 535 call number area, but it was only in 2017 that the best popular book on the 1964 quake and how it changed the understanding of all earthquakes was published, The Great Quake by Henry Fountain. (ALASKA QE535.2.U6 F65 2017)  For photographs, a good place to look is Alaska’s Digital Archives (https://vilda.alaska.edu); I don’t see any for the November 30th earthquake yet, but it’s just a matter of time.

For all of our own seismological woes, I still think from time to time of those poor people in Chile in 1960. (https://santiagotimes.cl/?p=69068)  Our 2018 earthquake lasted up to a couple of minutes, depending on where you were; think the first two verses of Led Zeppelin’s Stairway To Heaven.  (http://tinyurl.com/o9x4u5x)  The 1964 earthquake lasted about four and a half minutes; think a little over half of Stairway To Heaven, up to the words about the May Queen.  But Chile?  Think Stairway To Heaven, and then play the first two verses over again. Ten minutes is a heck of a lot of rock and roll.

Need biographical sources?

The Consortium Library has a plethora of information on biographies of people, both living and dead. Some are famous, others not so famous, and quite a few are names no one even knows.

Many sources are available online in QuickSearch, such as the Encyclopedia of World Biography, an entire encyclopedia devoted to nothing but biographies.

A sample of more specialized sources online includes the Dictionary of Literary Biography; Dictionary of Political Biography; and American Men & Women of Science : A Biographical Directory of Today’s Leaders in Physical, Biological, and Related Sciences.

Don’t forget there are also lots of print sources on biographies in the Reference section featuring artists, writers, women, presidents, musicians, Ancient Greeks and Romans, mathematicians, and on and on.  Ask us to learn more!

What is a review of the literature?

Do you have an assignment where you need to conduct a literature review on a topic but are not sure what literature reviews are, or how to find them?

A literature review examines the significant works (books, scholarly articles, dissertations, and other works) on a particular issue, area of research, or theory and provides a critical evaluation or analysis of each work in relation to the problem or topic being investigated.

To learn more, see the Literature Review guide.

Get help with research!

If you want to know how to find sources in Quick Search, cite a source in APA style, or find an annotated bibliography, along with many other common questions, you can go to Get Help with Research on the Consortium Library homepage. Here you will find many quick and clear guides that can help you with your research, any time you need it and any place you happen to be. In addition, Ask-a-Librarian for help at the Research Desk in the Library, next to the pendulum. Or connect with us online via Chat, Text, Email, or Phone. Have a great semester!

Summer Internships at Alaska State Library

The Alaska State Library is currently accepting applications for two internships in public libraries for the summer of 2019. Interns will receive travel reimbursement, per diem ($60/day for 50 days), a honorarium and free housing during the eight-week internship.

The Alaska State Library Internship Project is a grant funded project that will bring two interns who have recently received or are near completion of their Master’s degree in Library or Information Science to work in Alaska public libraries for two months in the summer of 2019. The goals of the project are to provide assistance to public libraries in Alaska who lack staff expertise to sustain long-term projects that would benefit their libraries and communities, provide internship and professional development opportunities to MLIS graduates, and increase the number of MLIS graduates applying for jobs in Alaska. Application period will close February 16, 2019.

To learn more about the Alaska State Library Internship Project and to apply visit:
http://lam.alaska.gov/library_internship

For more information contact:
Julie M. Niederhauser
Public Library Coordinator
Andrew P. Kashevaroff Building
Mail: PO Box 110571, Juneau, AK 99811
Visit: 395 Whittier St., Juneau, AK 99801
julie.niederhauser@alaska.gov
phone: 907.465.2916

Part-Time Reference Openings at UAA

The UAA/APU Consortium Library is recruiting for its Reference Services part-time labor pool. These positions work at the Reference Desk, a combination of evening, weekend, and day hours, and will participate in departmental project work. More information can be found at the links below. Note that there are two job ads.
Please note that reviews of applications will begin as they are received. Feel free to forward on to those you think may be interested. Contact Page Brannon at plbrannon@alaska.edu with any questions.

New Resources!

What do all of the following resources have in common?

Oxford English Dictionary—not only theEnglish-language dictionary but also theauthority on its evolution over the last millennium—and great for Scrabble too!

American Antiquarian Society (AAS) Historical Periodicals Collection—a digital collection of American magazines, newspapers, and journals published 1684 – 1912that documents American life from the Colonial Era through the Civil War and Reconstruction. Subjects include the history of slavery, European views of the Americas, politics, religious issues, science, culture and the arts, health, women’s issues, industry and professions, education, advertising, and more. Contains illustrations, letters, excerpts of speeches.

The Anchorage Times—full-text content of local and regional news from 1970 – 1992. Gaps in coverage are being filled in over time, with the entire newspaper from 1915 – 1992 available eventually.

Now, add in additional E journal and E book titles from Masterfile and even more titles covering science and engineering.

You spoke, we listened! These are all new resources that we have added to our collection!

Library Assistant (Serials & Collections) position at UAS

The University of Alaska Southeast Egan Library is hiring for a full time Library Technician 2 position to work on their Technical Services team. Job ad below! Please pass along to anyone you think might be interested. Initial review date is August 6th.

Position Summary:

Are you looking to get your foot in the door at an academic library? Want a paraprofessional position with a variety of job duties? This full time (40 hours per week) position is part of the Technical Services team, and is the lead for library serials and collections repair work. Typical serials duties include daily receipt of periodicals; check-in using library software; maintenance of subscription records; and shelving. Ongoing work includes verification of online access to electronic serials; working with the physical collection by ensuring that materials are properly housed in bindings or cases to promote their long-term preservation; and performing book repairs including paper and binding repairs. This position works independently but also collaborates closely with the rest of the library team, assisting at the Circulation Desk, and cross-training with the Interlibrary Loan and Outreach Services assistant. This position is open until filled, with an initial review date of August 6th, 2018.

Duties:

Electronic Resources Management (20%) Tracks coverage of electronic resources through online tools including the library catalog, OCLC Worldcat, and JournalSearch. Sets up new resources by working with vendors and library tech support to make sure on- and off -campus authentication is working and that access includes all content to which the library is subscribed. Gathers usage data from in-house tools including JournalSearch, the library catalog, in-house serials use statistics, and external vendor reporting modules. Compiles data and reports to Technical Services Librarian as requested. Tracks institutional account information including usernames and passwords for publisher sites. Shares authentication and access information with staff as needed, and maintains security of these assets as appropriate.
Collection Maintenance (25%) Evaluates materials sent to department for repair. Applies knowledge of different repair techniques to select most appropriate method for the item in hand. Using specialized knowledge and tools, conducts paper and binding repairs. Serves as the library point person on book repair, answering questions from other library staff and members of the university community. Reviews labels and records for processed materials, ensuring information is correct for patron and staff use. Performs end processing for all formats including creating and preparing pamphlet binders, comb bindings, cases, and special labels. Maintains awareness of special processing requirements such as use of identifying stamps for depository materials and bookplates for endowment fund purchases. Ensures that requirements are met. Creates lists of withdrawn materials for offering on the Alaska Library Association email list, responds to libraries, and coordinates distribution of materials.
Public and Outreach Services Support (25%) In coordination with Circulation Supervisor, assists with projects at Circulation (reserves, weeding, checkout equipment ) and occasional staffing of the desk during lunch breaks or around unexpected scheduling challenges. Works closely with the Interlibrary Loan and Outreach Services assistant, covering absences, coordinating on work with serials, electronic resources, interlibrary loan, and the institutional repository, cross-training as needed.
Serials (25%) Process incoming serials and periodicals (newspapers, magazines, journals, books on standing order), checking-in items using Sirsi Workflows software, and labeling and shelving items as appropriate. Tracks retention policies; withdraws and discards materials according to retention schedule and local procedures. Uses the Sirsi Workflows Serials Control module to track issues received and expected. Uses prediction patterns in the module to generate list of expected issues. Maintains historical notes about library subscription activity in the module. Working with Acquisitions and Catalog assistant, creates summary holdings records in the library catalog and OCLC WorldCat using MARC holdings format, following national standards and data entry conventions required by OCLC. Ensures all information is accurately displayed for patrons using the library catalog. Communicates with vendors (subscription agents, journal and microfilm publishers, book vendors, bindery, shipping agents, etc.), making inquiries, placing orders, and filing claims. Respond to patron and staff queries about serials. Participates in team meetings and work within Technical Services department. Maintains knowledge of functions in the Technical Services department and cross-trains in other areas as necessary. Participates in discussions regarding integrated library system (ILS) capabilities and current procedures both within Egan Library and in relation to Alaska Library Consortium, especially as relating to serials and electronic resources.
Mail & Bindery (5%) Receives and routes incoming library mail (periodicals, standing orders, interlibrary loans, catalogs, etc.) Prepares all outgoing shipments of materials from the TS department, including sending withdrawn materials to other libraries and Friends of the Juneau Public Libraries bookstore. Plans, schedules, and processes items to be sent to the bindery and shelves the volumes when they are returned (twice a year). Prepares all paperwork for bindery including work slips, USPS insurance documentation, and list of titles sent for posting at Reference Desk. Prepares boxes for shipment.

Education & Experience

    • High School diploma or GED, required.
    • One to two years post-secondary education including coursework in Archives or Library practice and theory, OR an equivalent combination of training and experience in a library, museum, business or comparable environment.
    • Without previous experience with library systems expect 3-6 months on-job training to be functioning efficiently; less than that if comes with book repair and/or ILS experience and is familiar with bibliographic records, call numbers, etc.

Knowledge/Skills/Abilities

    • Ability to pay close attention to details and to read, interpret, and accurately enter precise data involving numbers, characters, dates, barcodes, etc.
    • Ability to copy and transcribe written information accurately.
    • Knowledge of databases, spreadsheets, and data entry.
    • Ability to work with library equipment and tools to perform book repairs and basic bindery.
    • Ability to physically process collections including shelving.
    • Ability to work independently; ability to work as part of a team.
    • Ability to write clearly and document procedures.
    • Ability to follow written and oral instructions.
    • Experience working with computers and software applications in a work/office environment.
    • Physically able to lift or move moderately heavy boxes of books and move book trucks at least 3/4 full of books, magazines, etc., with or without reasonable accommodations.

This is a full-time, Grade 75, 12-month position complete with a competitive salary and UA employee benefits package. This is an open until filled recruitment with the initial application review taking place on August 6th, 2018.

A complete application will include a resume, cover letter, and contact information for three professional references. Contact uas.hr@alaska.edu, or phone (907) 796-6263 for technical support, additional questions, or to request ADA accommodation when completing your application.

As a public, regional, comprehensive university, UAS is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.  All interested persons should apply online. For further assistance with the application process contact Human Resources at 907-796-6263.

LibQUAL+ Comment Analysis

In addition to the standard survey questions, LibQUAL+ includes a box for comments.  The Consortium Library Assessment Team has coded and analyzed the comments from the 2017 UAA and APU surveys.

Here are some highlights.

370 UAA users left a total of 637 comments.  The most frequent comments had to do with library hours, quiet spaces, building temperature, and food/drink/vending after hours.  Almost 10% of the comments expressed dissatisfaction with the library hours, and we were able to add more library hours during spring semester.

40 APU users left a total of 74 comments.  The most frequent comments from this group were about wifi and parking.  Not everyone is aware that since the last LibQUAL+ survey APU parking permits are now honored in the Consortium Library’s parking lots.  UAA provides public wifi that APU users can access in the library.

Overall, we received more positive than negative comments, and we received fewer negative comments about staff than in past surveys.  Many users named specific resources they would like to see reinstated when the budget allows.  You can read the 2017 LibQUAL+ comments here.

Watch this space for more information about changes at the library based on user comments.  We hear you!

AkLA-A Meeting, April 2nd, 6:30pm

Hi FLIP members,

We’d like to invite everyone to attend the next Alaska Library Association – Anchorage Chapter (AKLA-A) meeting on Monday, April 2nd, at 6:30 pm. We’ll be discussing the recent AkLA conference that took place in Anchorage, and we’ll hear from AkLA-A’s conference attendance award winner, Sam Dinges (go, Sam!), about his conference experience.

If you are new to FLIP or to AkLA, please join us to learn more and enjoy an evening of conversation and fun. RSVP appreciated (but not required) to help us estimate our party size:

 

Where and when: Table 6 (3210 Denali St, Anchorage, AK 99503) on Monday, April 2, at 6:30 PM.

LibQUAL+ four year comparison

After conducting the LibQUAL+ Survey in November 2017, we have begun analyzing the results.  For the most part, our users are satisfied with the services we provide and with our library building, but satisfaction with our resources is declining.  This observation confirms our concern that budget reductions are causing our collection to suffer.

More details will be released in the weeks and months to come.  For now, we would like to share a few slides that demonstrate our users’ changing perceptions over the past nine years.

These radar charts show the aggregate results for the core survey questions.  Each axis represents one question. Please see the LibQUAL site for further explanation about reading these charts.

Essentially, Green is considered very favorable, blue is good, yellow is adequate, while red is unsatisfactory.

Alaska State Library accepting applications for summer internships

The Alaska State Library is accepting applications for three summer internships in public libraries. Interns will receive travel reimbursement, a $4,000 stipend and free housing during the eight-week internship.

The grant-funded Alaska State Library Internship Project will bring three interns who have recently or are near completion of their Master’s degree in Library or Information Science to work in Alaska public libraries for two months in the summer of 2018. The goals of the project are to provide assistance to public libraries in Alaska who lack staff expertise to sustain long-term projects that would benefit their libraries and communities, provide internship and professional development opportunities to MLIS students and increase the number of MLIS students applying for jobs in Alaska. Application period will close February 15, 2018.

To learn more about the Alaska State Library Internship Project and apply visit http://lam.alaska.gov/library_internship

Joint AkLA-A/FLIP Meeting

Please join us for a joint AkLA-A/FLIP meeting at Moose’s Tooth on Tuesday, November 14th, at 7 pm.

At this month’s meeting, we’ll be giving updates on planning for the 2018 AkLA conference, discussing the possibility of offering an AkLA-A conference scholarship, and eating some good pizza.

MLS (or potential MLS) students are encouraged to attend this informal networking get-together. Feel free to invite anyone who might be interested in the field of library and information science.

Why Take the LibQUAL+ Survey? … Because we Listen.

Here are some of the changes we’ve made at the Consortium Library based on your feedback to previous LibQUAL+ Surveys:

Opened entrance on north side of the Library  

Extended study room reservation times

 

 

 

 

 

 

 

Built more study rooms for groups and individuals

 

 

 

 

 

 

 

Laptops for overnight checkout

 

 

 

 

 

Opened Late Night Study Facility for the UAA & APU community

 

 

 

 

 

 

Added vending machine with office supplies

 

 

 

 

 

 

 

 

 

 

 

Increased number and types of seats in the Library

 

 

 

 

 

 

 

 

Added electrical outlets and USB charging stations

 

 

 

 

 

 

 

Library Parking for APU

 

 

 

 

 

 

 

American Library Association Annual Conference Funding

Are you interested in attending the 2018 American Library Association’s Annual Conference in New Orleans, LA? Apply for the New Members Round Table Shirley Olofson Memorial Award and you may receive a $1000 check to help defray the cost of attendance! The deadline is Wednesday, December 14, 2017.

Applicants must:

1.   Be a member of ALA and NMRT

2.   Be active in the library profession

3.   Show promise for activity in the area of professional development

4.   Have a valid financial need

5.   Have attended no more than five ALA annual conferences

To apply, please visit: http://www.ala.org/nmrt/initiatives/applyforfunds/shirleyolofson.

 

Alaska Library Association Scholarship

The AkLA Scholarship is awarded annually to an Alaska resident who is pursuing an MLS in an ALA-accredited Program.

For more than twenty-five years the Alaska Library Association has been offering scholarships to MLS students in order to provide financial assistance to worthy students pursuing graduate studies leading to a Master’s Degree in Library and Information Studies and to encourage graduates to return to Alaska and work in professional library positions. Scholarships may be awarded for both on-campus and/or distance education programs. Preference will be given to an individual meeting the federal definition of Alaska Native ethnicity.

An applicant must be an Alaskan resident who:

  • is eligible for acceptance, is currently enrolled, or will be a student in a graduate school library media specialist certificate program during the academic year, semester, or academic quarter for which the scholarship is received.
  • makes a commitment to work in an Alaska library for a minimum of one year after graduation as a paid employee or a volunteer, or for two semesters for one semester’s financial assistance. A scholarship recipient who fails to fulfill this commitment will be expected to repay the money received. Candidates awarded the scholarship must supply proof of admission to an accredited program before the scholarship is disbursed.

The AkLA Scholarship Committee will select an individual based on the following criteria:

  • Applicant’s response to an essay question regarding his/her professional goals and objectives in pursuing a library career
  • Demonstrated scholastic ability and writing skills
  • Strength of references. Three Applicant Reference Evaluation Forms are required, at least one of which must be from a librarian. References may include additional comments or letters.
  • Financial need

Please note new application procedures! Fill out the online form, and then mail a current resume, official college transcripts, and three references using this printable Word form, to AkLA Scholarship Committee, Att: Julie M. Niederhauser, Alaska State Library, 395 Whittier St., Juneau, AK 99801.  A complete application packet must be received by January 15 of the award year. The recipient is announced at the annual spring AkLA conference.

Alaska State Library Hiring

The Alaska State Library is seeking to fill two positions:

SCHOOL LIBRARY COORDINATOR

Are you passionate about improving library service for students in Alaska?

Have you worked in a school library?

Are you excited about the vital roles that school librarians play in their schools for

the benefit of students and teachers alike?

The Library Development unit of the Alaska State Library is recruiting for a full-time Librarian III to serve as the School Library Coordinator in our Library Development unit. This position is located in the beautiful Father Andrew P. Kashevaroff State Library, Archives and Museum building in Juneau…

To view the job posting, please go to: http://doa.alaska.gov/dop/workplace/

Select: SEARCH FOR JOB OPEN TO ALL JOB SEEKERS

Search for: LIBRARIAN III (PCN 05-3093)

Deadline to apply: November 6, 2017

DIGITAL NEWSPAPERS LIBRARIAN

Are you a digitally savvy librarian, excited about history, interested in computer programming and Big Data?

Is it a high priority for you to continually and independently develop your professional skills and knowledge?

Are you a self-starter who thrives in a collegial atmosphere?

Do you love organization and details, as well as innovation and new ideas?

We need you to assist with Alaska’s Digital Newspaper project at the Department of Education & Early Development (DEED), Division of Libraries, Archives & Museums!

In 2016, the Alaska State Library became a participant in the joint National Endowment for the Humanities, Library of Congress National Digital Newspaper Program (NDNP). We are preserving and making accessible historically significant Alaska newspapers via the national portal and searchable database, Chronicling America. During the 2016-2018 award period, we expect to complete digital production of 100,000 pages of Alaska newspapers, to be uploaded by Library of Congress. There is room for you to learn and grow in this job, and to add your own flair and skills to our outreach campaign, and all other aspects of the project!

The position is long-term, non-permanent with benefits. The project is scheduled to last through August 31, 2018, with a possible extension of the grant.

To view the job posting, please go to: http://doa.alaska.gov/dop/workplace/

Select: SEARCH FOR JOB OPEN TO ALL JOB SEEKERS

Search for: LIBRARIAN I (PCN 05-N17003)

Deadline to apply: November 7, 2017

 

Journey Mapping Revisited

Journey mapping plots a process or service to produce a visual representation of a library transaction, from the point at which the student accesses a service to its final resolution.  The Consortium Library Assessment Team completed a Journey Mapping exercise in 2016, analyzing twelve journeys or service scenarios in the library.

In Spring 2017, we organized a follow-up journey mapping exercise.  Three scenarios that many students found difficult to complete in our first round were re-examined.  The team recruited students on social media and by posting flyers on UAA and APU campuses, and four volunteers completed each of the three follow-up journeys.

The three scenarios we analyzed were:

  • Find one journal article
  • Check out a DVD
  • Find a Library course guide

After the first round of journey mapping, we made changes in the library that could affect the completion of each of these journeys.  Refworks (the citation management tool used in Scenario 1) has settled into one version.  During our first round of journey mapping, Refworks was transitioning to Flow and back to Refworks, and currently, the product has settled into one version.  We also moved the Media Room last summer, so the steps followed in Scenario 2 now entail going to a different Media Room and a new Circulation Desk.  Scenario 3 is affected by a change to our website.  We consolidated different types of guides (topic, course, and how-to) into one link in the Research section.  We were hopeful that a link to Guides would be less puzzling to users than the previous three links to different types of guides.

Please follow the links below to view our full report and the graphical mapped journeys.

Journey Mapping Report-2017

Find One Journal Article, April 2017

Check Out a DVD, April 2017

Find a Library Course Guide, April 2017

Journey Mapping

dvd

The Library Assessment Team recently conducted a Journey Mapping exercise.  This project — based on the work of librarians at University of Montana — was designed to enhance the student experience of using the library by assessing our services from their point of view.  Journey Mapping is a methodology that analyzes the point at which a student comes into contact with a library service to understand how the services are being used and if they are benefitting students.

Journey mapping and service blueprinting have been used in medicine and business for many years as a model for analyzing customer pathways to identify difficulties in service provision, and the model is making its way into higher education.  This report serves as a basis for a new way of looking at the academic experience; one that reimagines educational offerings and services from the student’s point of view. Further, it partners with students to learn about and eliminate student pain points.

scenario

Journey mapping plots a process or service to produce a visual representation of a library transaction — from the point at which the student accesses a service to its final resolution. Service scenarios are identified, and maps are produced that reflect the journey from the student’s point of view. The map is then used to develop an “ideal” journey and to explore changes that would improve the service experience.

Follow the links to read our full report, and view the twelve journeys we analyzed during this pilot project.  We will continue to use this methodology to assess library services and improve the student experience of using the Consortium Library.

JourneyMappingReport-CL

Reserve a group study room

Library Course Guide

Chat Query

Find 3 Articles

Locate Book

Charge Device

Locate Article

Quiet Study Area

Check out DVD

Reserve

Laptop

Scan

 

New Library Hours

Good news! The library will be increasing its hours for the Spring semester. We appreciate all the feedback we’ve received regarding hours, and we hope that this adjustment will better serve your study needs.

hours

Beginning January 17th, the library hours will be:

Monday – Thursday: 7:30 AM to 11:00 PM ****
Friday: 7:30 AM to 8:00 PM
Saturday: 10:00 AM to 8:00 PM
Sunday: 10:00 AM to 11:00 PM****

**** After 8 PM entry will be through Card Swipe only to UAA/APU students, staff and faculty.

Win a $1500 grant to attend a library conference!

The Wiley Scholarship for Early Career Librarians

Wiley is offering three (3) $1,500 reimbursement grants to attend a library conference of your choice:

Charleston
ALA Midwinter
ACRL
ER&L
MLA
SLA
ALA Annual

All early career (first five years) academic and research librarians and ML(I)S students in the US and Canada are eligible to apply.

Applicants must complete a brief questionnaire, upload a CV, and submit a short video about what you have learned working in a library that you might not have learned in library school. What advice would you pass on to other early career librarians? Feel free to be creative with your video! Short on time? A video chat-style cell phone video is fine. Camera-shy? Say it with stop-motion animation. Feeling extra creative? Captioned interpretive dance will be accepted, too. The only constraints you have are time and video format– please keep your video under five minutes and MOV, MP4 (MPEG4), AVI, WMV, FLV, 3GP, WebM files are preferred.

Entries will be judged on quality, creativity, and content. Be sure to include the following in your video:

-Your name
-What kind of librarian are you/are you interested in becoming?
-Where do you work?
-What have you learned working in a library that you might not have learned in library school?
-What advice would you pass on to other early career librarians?

Applications are due by Friday, September 30. All winners will be selected by October 7, 2016.

Take a look at our contest rules here

SAGE Research Methods has a new look

srmoSAGE Research Methods has relaunched on a new and improved platform. Some of the key features of the new site are:

  • A unified platform for text and video content, providing users with a multimedia research experience
  • A fully responsive site that will work well with all mobile phones and tablet devices
  • Improved discoverability of content, both from within the platform and from external sources
  • The Methods Map has been improved, allowing users to explore method concepts with greater ease. The browse options have been enhanced to align with user needs – allowing browse by discipline, content type, and method topic.

Workshops for moving to the new version of RefWorks

refworksaRefWorks users must move to the new version of RefWorks citation management software by May 10th, 2016 when the old version expires. The new RefWorks has a number of nice features and it is very easy to move the citations from your old account to the new account.

How to Move to New RefWorks

In addition, the UAA/APU Consortium Library is offering workshops that will show you how simple it is to move your existing RefWorks citations and offer tips and tricks for how to get the most out of the new version.

  • In-person Workshop, Tue March 29th 1pm-2pm, Consortium Library Room 309

New Interface for ScienceDirect

Elsevier has recently released a new interface for its ScienceDirect platform.

The new release has four key upgrades:

  • A simplified user experience, with less visual clutter and improved design
  • Better visibility of open access content
  • Quicker discovery of relevant ScienceDirect content from search engines
  • Seamless export of citations and full-text articles to Mendeley

To learn more about this new release and other updates, visit the ScienceDirect Blog.

BrainPOP

Targeted at grades 3-12, BrainPOP offers short animated films on a variety of topics such as: science, social studies, English, math, engineering & tech, health, and arts and music. Students may also take quizzes, do activities, play games, and view related videos.

brainpop

BrainPOP Jr. is also available for students in grades K-3 and for a Spanish Language version,  see BrainPOP Español.

There is also a free teacher community, BrainPOP Educators, with a blog, lesson plans, Common Core standards, webinars, tutorials, and many other helpful resources.