Chapter Business

PNC 2000 Reports

 
2000 Report - PNC/MLA Bylaws Committee
 
During 2000 there were no reviews or additions to the PNC Bylaws, which were extensively revised in 1998-99, and reviewed and approved by MLA in 1999. The Chair did participate in the Chapter Sharing Roundtables at MLA 2000 in Vancouver, BC, facilitating the Bylaws discussion. It was reported there by the MLA Bylaws Committee Chair, Barb Lucas, and the resource person, Lucretia McClure, that new Model Bylaws for chapters and Sections will be available in Fall of 2000. When these are distributed, the PNC Committee will review our bylaws for any mandated or advisable changes. The Committee will at that time also consult with the PNC Board to see if there any other issues to be considered, besides a change in date for completion of the budget, raised in Spring of this year and postponed due to the anticipated Model Bylaws revision.
 
Submitted by Jan Schueller, Chair
Committee Members: Robin Braun, Donna Hudson, Doreen Smith
 
 
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2000 Report – Governmental Relations
 
I have no formal report from the Government Relations Committee.
 
I have not kept track of the number, but as I received them I have been forwarding 'Alert' messages from the American Library Association Washington Office Newsletter listserv, ALAWON, to hlib-nw. ALAWON usually asks for help lobbying on behalf of libraries, literacy, internet filtering, etc, as bills come before Congress.
 
Marcia I. Batchelor, MSLS, AHIP
Chief, Medical Library
Madigan Army Medical Center, Tacoma, WA 98431
253-968-1135 voice, 253-968-0958 fax
marcia.batchelor@nw.amedd.army.mil
 
 
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PNC/MLA State Report--ALASKA
September 2000
 
The Alaska State Legislature has allocated $34 million to the University of Alaska Anchorage, of which Health Sciences Information Service is a part, for the expansion of the Consortium Library and construction of a parking structure. HSIS will be housed in the new addition--with, hopefully, a beautiful view of the mountains.
 
HSIS and the University are a part of the new Anchorage Municipal Libraries joint catalog. It makes available in one location the holdings of University campuses throughout the state, as well as the Anchorage Public Library and Alaska Resources Library. The plan is that eventually all Alaska libraries will be included.
 
Kathy Murray was awarded $3,965 for a faculty development proposal for reviewing and evaluating the HSIS collection. She was also notified that she has been admitted to the National Library of Medicine fellowship program in Medical Informatics. She will be attending a course at the Woods Hole Marine Biological Laboratory in Massachusetts in October.
 
Loretta Andress and Kathy Murray of HSIS hosted a visitor from the National Library of Medicine in December. Postgraduate medical librarian, Heather Wilder, spent three days at the Consortium Library learning about local library operations and assisted in setting up an Microsoft Access database.
 
HSIS has purchased a scanner that allows the e-mailing of journal articles. There are still some bugs to be worked out, but library users find it a welcome option.
 
HSIS is conducting a survey of Alaskan health care professionals in an attempt to deliver better and more timely library service. The results will be useful in developing a new business plan for the medical library.
 
Loretta Andress, Librarian, HSIS
 
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CE report for the year 2000.
 
As outgoing chair, I thought you might appreciate it if I could propose a replacement as CE chair and I have contacted several people to see if they might be interested. You may already have ideas of your own, but I'll get back to you next week if you'd like with a couple of names of potential chairs. My report is also on the PNC web site so Kathy may be able to link directly to it for Northwest Notes rather than having to mark it up again. I'm sorry I won't be able to attend the meeting this year, I hope everyone has a wonderful time and that the weather is great. Please let me know if you have any questions!
 
Lisa
 
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2000 Professional Development Committee Report
http://depts.washington.edu/~pncmla/ce/00report.html
 
Current membership of the Committee includes:
* volunteered in 1999
 
 
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PNC Web Site
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A section of the PNC/MLA web site is maintained by the Professional Development Committee and is available at http://depts.washington.edu/pncmla/ce/ Information available includes roster of current committee members, upcoming CE opportunities in the PNC region and professional development funding opportunities. Suggestions are welcome, as well as CE courses you would like to see included.
 
 
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PNC CE Survey
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Together with Nancy Press and the generous support of the RML, the PNC CE Survey was revised and the 2000 survey was mailed to members in January. The most frequently suggested course topics continue to be using Internet resources such as Web DOCLINE and Advanced PubMed searching, as well as critically evaluating the medical literature and providing electronic document delivery options. For complete results see http://depts.washington.edu/pncmla/ce/00results.html
 
 
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PNC Annual Meeting
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Alyeska Resort, Girdwood, AK, September 16-20, 2000
The Program Planning Committee arranged nine courses for the meeting:
 
Reading and Evaluating Reports of Clinical Research: A Basic Introduction
Sherrilynne Fuller, Health Sciences Libraries, University of Washington, Seattle
 
Designing Web Pages
John Iliff, University of Alaska, Anchorage
 
Digital Copyright Issues
Sarah K. Wiant, Washington and Lee University, Lexington, VA
 
Advanced Web Page Design
John Iliff, University of Alaska, Anchorage
 
Web DOCLINE, SERHOLD, DOCUSER & Loansome DOC
Susan Barnes, National Network of Libraries of Medicine, Pacific Northwest Region,  Seattle
 
Using the OCLC/WLN NLM Conspectus
Bonnie Chadbourne, OCLC/WLN, Lacey, WA
Bob Pringle, Intercollegiate Center for Nursing Education, Betty M. Anderson Library, Spokane
 
Ovid Applications Training
OVID Technologies Staff, New York City
 
PubMed Update
Linda Milgrom, National Network of Libraries of Medicine, Pacific Northwest Region, Seattle
 
Using Microsoft Access to Build Library Databases
Peggy Baldwin, Providence Medical Center, Portland
 
 
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E-Journals Teleconference
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MLA's continuing education committee is presenting a satellite teleconference entitled "The Effects of E-Journals on Your Libraries" as part of their "The Myth and Reality of Electronic Publishing" distance learning program. We hope to downlink this teleconference at the University of Washington. Look for more details soon on HLIB-NW. The teleconference is scheduled for Wednesday, November 15, 2000, 1:30-3:00 p.m. CST.
 
 
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2000 Goals
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Develop a packet for instructors to use as a guide to developing courses.
 
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Nominating Committee Report
 
The following candidates have been elected for the coming year (2001):
Thanks to all who agreed to participate. Ballots were tallied by 3 individuals. 94 votes were received.
 
Kim Granath, Chair
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ARCHIVES REPORT
PNC/MLA
2000 Annual Meeting
Girdwood, Alaska
 
 
1. This is the 40th annual meeting of PNC/MLA, and the first one held in Alaska: September 16-20, 2000 at the Alyeska Resort, Girdwood, Alaska.
 
2. History: The early history of PNC/MLA, formally known as the Pacific Northwest Regional Group, has been written by the Archivist, Janet Schnall, and can be found on the PNC web site: http://depts.washington.edu/pncmla/history/early.html.   A summary history was also submitted to MLA News by Bob Pringle and Janet Schnall: Geographically challenged Pacific Northwest Chapter has a proud history. MLA News June/July 2000 327: 20.
 
3. Oral History: The MLA Oral History Committee has produced an interview with Gerald J. Oppenheimer. The interview was conducted by Diane McKenzie and Janet Schnall, with the transcript edited and prepared for publication by Diane McKenzie, June 2000. Copies can be found in the PNC/MLA archives; in the University of Washington Libraries collection; and in the NN/LM PNR circulating collection. (Medical Library Association. Oral History Committee. Interview with Gerald J. Oppenheimer. Interview conducted by Diane McKenzie and Janet Schnall, 25 June 1999, Seattle, Washington. June 2000)
 
4. The inactive records of PNC/MLA are kept at the University of Washington Libraries Manuscripts, Special Collections, University Archives Division.
 
5. Any records (especially Program Chair's records from this meeting) should be sent to Janet Schnall as Archivist of PNC/MLA. When committee chairs give reports, please announce the names of the committee members.
 
6. Members are welcome to ask the Archivist for information that is in the Archives. This is especially helpful when members apply to MLA's Academy of Health Information professionals and need verification of holding an office in PNC/MLA. Please allow enough lead time to search the Archives, as some of the archives are located off the University of Washington campus.
 
 
Janet G. Schnall
Health Sciences Library and Information Center
University of Washington
Box 357155
Seattle, WA 98195
206 543-7474
schnall@u.washington.edu
 
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Chapter Council Report
 
Here's a winter report for the Pacific Northwest Chapter Representative:
 
1. Professional Development.
2. Advocacy.
3. Organization.
4. Research.
5. Information Technology.
Bob Pringle, Head Librarian
Betty M. Anderson Library, Intercollegiate College of Nursing
2917 West Fort George Wright Drive
Spokane, WA 99224-5290
RPringle@wsu.edu Phone: 509-324-7342 Fax: 509-324-7349

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DRAFT Business Meeting Minutes
Pacific Northwest Chapter of the Medical Library Association
Annual Meeting 2000
September 19, 2000

The meeting was called to order by Kim Granath, Chair, board members were introduced, and the minutes of the last meeting were approved with corrections. Nancy Press was appointed Parliamentarian. Past Chair, Carolyn Olson and Chapter Council Representative, Edean Berglund were excused.

Executive Board Reports

Treasurer-Nola Higley
The current checking account balance is $6,121.79. We have $8,190.34 in a one-year CD at 6.4% interest with total assets of $14,322.13. The healthy treasury is due to the Seattle meeting's impressive income last year. We must note, however, that our income this year has exceeded expenses by $1221.59, meaning we must continue to be alert to ways of increasing income and curtailing expenses, while enjoying our present prosperity. See the Executive Board Minutes for the complete report.

Chapter Council-Bob Pringle for Edean Berglund
Bob and Edean attended the annual Medical Library Association meeting at Vancouver, British Columbia and gave member's identifying stickers. Bob called for members to consider serving as facilitators at the round table discussions. See the Executive Board Meeting minutes for the complete report.

Membership-Barbara Crain
We have 7 life members and 11 new members, our total current membership is 167. This total excludes any who might have joined with annual meeting registration. In 1999, at the Seattle meeting, we had 161 members. In 1980 when our chapter was formed we had 135 members. Dues notices were mailed in December with follow up notices at the end of March, for lapsed memberships. The most common reason was "I just forgot" followed by a change in job. Membership committee members (Loretta Andress-Alaska, Jim Henderson-British Columbia, Kathy Nelson-Idaho, Steve Teich-Oregon, Jan Schuller-Washington, Barbara Crain-Montana) were responsible for contacting lapsed members in their state or province. Membership information is on the web. See the Executive Board Minutes for the complete report.

Conference Report---Kathy Murray
The conference committee was introduced (Kathy Murray, Chair; Loretta Andress, Marcia Colson, Anne Girling, Donna Hudson, Doreen Smith, Barbara Sokolov) Jeri van den Top was unable to attend but helped the group as treasurer. The 2000 Pacific Northwest Chapter of the Medical Library Association meeting at the Westin Alyeska Prince Resort in Girdwood Alaska has 48 registered attendees. 43 were all-inclusive, 3 paid only registration and 10 paid vendors plus the Regional Medical Library. The conference committee had a goal of 65 attending. The hotel was good to work with, there was some vendor support for specific events beyond the display table fees. 105 people attended continuing education classes. The Alaska Library Association funded the copyright speaker and the Anchorage Chapter of AkLA paid for Susan Alling's expenses.

Nominating-Kim Granath for Carolyn Olson
There were 94 ballots returned for the election of officers. Bob Pringle is Chair-Elect, Chris Beahler is the recording secretary. Kathy Martin is the membership chair, Patrice O'Donovan is chapter council representative and Dolores Judkins is alternate. Sherry Dodson is the MLA nominating committee nominee. There was some discussion on why the ballot includes both the chapter council member and alternate. Lea Starr asked Kim as immediate-Past Chair to investigate the bylaws for need for both positions. A new set of model bylaws will be published next fall from the MLA, Jan and Kim will follow up as the information is made available.

Salary Survey request---Kim Granath
Kim had been contacted by Brynn Beals-representing WMLA asking if the chapter might do a regional salary survey. Kim asked if members would consider doing this as a web based survey. There was discussion concerning the last MLA survey of region, members were uncertain how timely this data was. The MLA Benchmarking data is asking for salary exclusive of fringe benefits. Members agreed they would be more likely to answer a question on range rather than specific salary. Kim will follow up with Brynn on exact details, and a voluntary web based survey may be developed with clearly defined areas keeping Metropolitan and rural ranges clearly identified. Ideas on the emerging library market might also be included, the UBC library school has two job offers for each student they graduated. A team to design the web survey will be solicited on HLIB-L if necessary.

Newsletter---Kathy Murray
With the Alaska Conference, Kathy has not been able to keep up on the chapter newsletter. Does the group want a newsletter? The web based format has saved the chapter mailing costs, however the HTML format has made design and layout boring. Kathy purchased "Pagemaker" and will look at putting a PDF version of the newsletter together for future issues. Loretta Andress has done much of the actual work in putting together the newsletter. Kathy has had a hard time getting news from the members; it was suggested that the membership person from each state add newsgathering to his responsibilities list and answer the call on HLIB-L for news. It is not fair to expect Kathy to follow the various listserves and pull the information such as new positions from this source.

Archives-Janet Schnall
Janet reminded members the newsletter contains much of the history of our chapter as an organization. We need to submit hard copies to the archives of official documents even if they are published on the web. The chapter history is online and a summary was published by Bob Pringle for MLA News. An oral history with Gerry Oppenheimer was edited and approved for archives. A copy will be kept at the University of Washington Health Sciences Library.

Future of Annual Meetings---Kim Granath
The board has discussed the problems we are experiencing with declining attendance at annual meetings. A decision had been made to rotate Seattle, Portland, and Vancouver as sites to control costs, yet our next meeting is actually going to be at another resort location, Salishan. The 1999 meeting had only 51 all inclusive registrants and 36 conference only for 87 total and this was in Seattle. The expectation was 100 registrants. To continue as an organization, the one annual meeting must have higher attendance to support PNC's expenses.

Discussion moved to members who were not present, why do they not attend the annual meeting? A web survey will be developed to ask members what they really want, is a welcome reception, program, banquet and continuing education offering meeting their needs? This format has been successful in the past, but maybe we need to change. The evaluations in Seattle were evenly divided on the no hotel format. Other considerations for declining attendance is the timing of this event with having the National meeting in Vancouver this spring, travel budgets were already spent. Many members are finding their organizations are offering less support for any travel at all. The programs offered may be too basic for experienced members who are attending some other types of meetings, and there is conflict over the dates for some of the academic libraries with starting of school sessions, whether semester or quarter schedules.

Looking at the last Seattle meeting almost half of the membership was present, this is probably as good as we can expect. The demographics of our chapter show continued decline in number of hospital librarians as hospitals have merged and closed. Younger members have not been able to attend because of low salaries, but sharing rooms and other options to keep the expenses affordable should help. Since it is possible for more members to car-pool to Salishan travel costs will not be as high as travel was to Alaska. The 2002 meeting is planned for Vancouver BC.

Benchmarking---Robin Braun
Libraries that collect data for an annual report probably have some of the information needed for the MLA Benchmarking project. Robin has prepared a benchmarking worksheet with data definitions from the web site. She would like as many PNC members as possible to submit their information. Please provide comments such as not applicable, I don't understand, I can't get this information, I can't tell what you want here. It is important for the feedback to reach MLA before December as 100 participants are needed in this Beta test to have any meaningful data analysis done. If you have any questions please phone or email Robin and she will help as much as she can. She is asking for 1999 data that you have, fill in as much as you can on the form and offer suggestions in the comments section so the form can be improved.

2001 Meeting---Kathy Martin
Kathy Martin presented "2001 Hal Unplugged". The next annual meeting is being planned for Salishan, another Westin hotel in Gleneden Beach, Oregon, September 9th to 13th. The location is on the ocean with sea lions near-by and a beautiful lodge and golf course on the property. Roy Tennant has been approached as the keynote speaker. Continuing education programs are being selected.

MLA Vancouver Meeting---Jim Henderson
Jim thanked regional members for support for the Medical Library Association meeting held in Vancouver. It was a great success.

A gift of an engraved Alaska Ulu was presented to Kim for her service as chair by Kathy Murray.

The meeting was adjourned after Kim Granath asked members to consider running for board positions.

Respectfully Submitted,

Kathy Nelson
PNC Recording Secretary
2000

Table of Contents

Northwest Notes 21(4) Oct.-Dec. 2000 / March 1, 2001